From pest controllers to interior landscapers: Google Apps has Rentokil Initial working better together

Posted by Peter Shorney, Global IT Operations Manager at Rentokil Initial

Editor's note: Today’s guest blogger is Peter Shorney, Global IT Operations Manager at Rentokil Initial, an international services business based in the UK. The company works across 60 countries and offers services including pest control, hygiene services, workwear laundering and interior and exterior landscaping. See what other organizations that have gone Google have to say.

Whether it's getting rid of pests, cleaning up a crime scene or tending to office plants, Rentokil Initial is a service business whose primary aim is to offer customers the best possible standard. This can only be achieved if teams work closely together, sharing expertise and ideas and communicating constantly.

We used to have 180 email domains and 40 mail systems in place, so finding contact details and responding quickly to colleagues was a challenge. To tackle this, in 2009, we moved 35,000 business users, including our ‘on the road’ service technicians and salespeople onto a single communications platform, Google Apps.

Since switching to Google Apps, we’ve saved millions of pounds (£) on IT maintenance and several hundred thousand pounds by cutting the time spent on administrative tasks through using tools such as Google Docs, Sites and Forms. For senior management, Hangouts have also proved their worth, saving roughly 54 hours of the senior management’s time a week - that’s over 2,000 hours a year.

As well as maximizing productivity, online sharing through Google Apps has meant we can now use the group’s size and combined expertise to our advantage by spreading knowledge and ideas organically across countries and divisions.

Individual teams have fully embraced the opportunity for knowledge sharing, using the group intranet, powered by Google Sites, to post training videos and access technical images. But it’s not all about official documents and meetings: online sharing is helping us to become a more personal, sociable organization, which is important for staff retention and working culture. Colleagues use our intranet to share personal achievements, from sleeping on the streets for a homeless charity to boxing in international championships, giving a true flavor of the diversity within the company.

Employees at all levels are embracing Google Apps to connect with colleagues. For example our UK Managing Director uses Google+ to post updates and pictures of his ‘road trips’ across the UK and his encounters with colleagues, from the CFO to our longest standing pest control technicians, providing new insight into his role in the business. Our 35 graduate trainees also have their own Google Group to share work experiences in the company. The ability to connect directly with our executives and create communities amongst our new employees is radically changing and modernizing the culture of our company.

All in all, we’ve been amazed by the journey which Google Apps has taken us on, connecting our teams no matter where they are and no matter what they’re doing and making a difference in almost every corner of our business. Thanks to Google Apps we see ourselves as better connected, able to offer a better service to customers and more competitive on a global scale.

New European Lexus IS: Providing smarter destination information with Google

Posted by Pierre Masai, VP Information Systems and Telematics, Toyota Motor Europe

Editor's note: Today’s guest blogger is Pierre Masai, VP Information Systems and Telematics from Toyota Motor Europe. He talks about the next generation navigation system in the new Lexus IS, available from mid 2013 across Western and Eastern Europe. Hear how the company’s newest technology is using Google features to create improved experiences for its drivers.

At Lexus, we value bringing the newest technology to our drivers. We want Lexus drivers to depend on their cars for accurate, up-to-date information about their surroundings. We've entered a new generation of in-car technology and we're rolling out several features from Google Maps to enhance our driver’s navigation experience.

The Lexus IS newest in-dash system gives users direct access to Google local search, Street View and geotagged photos from Panoramio. From cafés in Rome to museums in Paris, drivers can use their navigation system to search online for points of interest. With access to continually updated local information powered by Google, this gives Lexus users peace of mind.

We're also excited to announce that Street View and Panoramio will be integrated in Lexus’ premium in-car technology. For the first time, Lexus drivers will be able to see real-life images of their surroundings, guiding them to nearby places.

As we continue to bring smarter technology to our cars, drivers will find the most relevant information they need, when they need it most. Now Lexus drivers can have access to map features with Google, ensuring a much more informed drive wherever they’re going.

A smoother Drive app for Android

Posted by Denis Teplyashin, Software Engineer, Google Drive

(Cross-posted on the Google Drive Blog.)

The process of creating and accessing your stuff shouldn’t be, well...a process. Today, the Drive app for Android is getting several improvements to make creating and accessing your stuff on-the-go even easier.

To help you find the content you care about, Drive files will now be displayed in a clean, simple card-style. You can swipe between files to see large previews that let you quickly review and discover the information you’re looking for. And if you want to keep some Drive files on your Android device, you’ll now be able to “download a copy” from the actions menu inside settings.

The updated Drive for Android app also gives you to a way to keep track of important paper documents like receipts, letters, and billing statements. Simply click “Scan” from the Add New menu, snap a photo of your document, and Drive will turn the document into a PDF that’s stored for safekeeping. And because Drive can recognize text in scanned documents using Optical Character Recognition (OCR) technology, a simple search will retrieve the scanned document later. No more frantic scrambling through drawers looking for a receipt or digging through your pockets to find that business card -- just scan, upload and search in Drive.

The editing experience in Google Sheets has also gotten some improvements: now you can adjust font types and sizes for a spreadsheet and tweak the cell text colors and cell alignment right from the app. Plus, the Drive app comes with Cloud Print support so you can print anything from Drive with a Cloud Ready printer -- perfect if you need to, say, print a contract right before a meeting.

Get the Google Drive app today on Google Play. 

Boutique London Lets goes global with Google Apps

Posted by Derek Gallimore, MD of Boutique London Lets

Editor's note: Today’s guest blogger is Derek Gallimore, MD of Boutique London Lets, a provider of luxurious short-stay accommodation in London. See what other organizations that have gone Google have to say.

Our young company was founded just over four years ago, when I spotted a niche for offering luxury accommodation to business travellers and tourists looking to avoid costly hotels. Our customers come to London from all over the world for business and pleasure, and it’s our job to make sure their stay is as comfortable as possible.

Our key market is composed of international travellers who are spread across the world in different timezones, so I wanted to build an international team from the start. From day one, we’ve used Google Apps as our main form of contact, including Gmail, Hangouts, and a collaborative inbox. We wouldn’t be where we are today without it. We now have more than 20 staff spread across the world, from the Philippines, to London, to the US and Australia, and they are able to quickly respond to queries from their local markets, instead of waiting for the sun to rise in London.

Hangouts have allowed us to recruit and hire over video conference, rather than fly around the world to meet candidates. By interviewing candidates in this way, we can get a sense of their personality and experience, as well as save thousands of dollars on flights. We also started using Google Hangouts for staff training.

It can be difficult to create a sense of community with a globally distributed team. But with Google+, we’ve formed an internal social media network where employees can share their water cooler moments online. From wishing a member of the team happy birthday to sharing a funny online video, our employees are better connected.

The collaborative inbox feature within Google Apps has transformed our communication from frantic to efficient. When we first started, all email enquiries came into my inbox and I delegated tasks to staff. This was great for keeping track of everything, but quite hap-hazard. Collaborative inbox allows me to distribute and track responsibilities among the team. If a customer reaches out with a query about a specific property, a group of my employees can easily access the inbox, guaranteeing a response within minutes. I can also ensure quality control and consistency across our customer communications by storing template query responses, apartment specifications, and internal documents online in a shared folder that my teams can access.

Google Apps has helped me start and grow an international business in a way that simply wouldn’t have been possible for a start-up ten years ago. As testament to this, we’ve tripled revenue turnover every year for the last three years and I’m sure the platform will continue to be at the heart of our operations as we grow.

Google Apps helps CustomMade operate at the speed of small business

Posted by Mike Salguero, CEO and Co-Founder of CustomMade

Editor's note: Today's guest blogger is Mike Salguero, CEO and Co-Founder of CustomMade, an online platform for buying custom goods from local Makers. See what other organizations that have gone Google have to say.

CustomMade is built on quality craftsmanship. We’re an online marketplace that matches our customers with a network of nearly 11,000 of the world’s best craftspeople - we call them Makers - to give them access to high-quality, custom-made goods. My co-founder, Seth Rosen, and I started CustomMade because we love working directly with Makers to build things that matter to people. We’ve been able to make it successful because we have tools that let us maintain the high metabolism that small companies require.

We started in 2009 as a two-person company working out of my one-bedroom apartment, and by being nimble and operating quickly, we’ve grown to 45 full-time employees working out of our headquarters in Cambridge, Massachusetts. Google Apps for Business is the agility engine that helped us get there. It’s been the backbone of our communication and collaboration, letting us focus on getting work done rather than how we get it done - a crucial distinction for a small business.

Google Apps helps us smooth out the rough edges of running a small business, like onboarding employees. Teaching new hires about the business and culture is inherently difficult, but since most of our hires use Gmail on a daily basis, we don’t have to spend as much time teaching them how to use our technology. By giving them the tools they’re already familiar with, they’re able to adapt quickly and jump right into their jobs without worrying about how to set up a meeting with Calendar or share a Doc with their teammates.

With thousands of Makers selling tens of thousands of different products, we’re a very numbers-focused company. Google Apps makes tracking goals across all of our teams incredibly simple. Our sales, concierge, and product teams all work towards weekly goals, such as site traffic and requests for custom items, which they update constantly in a shared Google Sheet. This gives me visibility into each team’s performance and metrics, and I know the data I’m looking at is always up-to-date. We also use Docs and Sheets for operational tasks, like storing creative briefs and tracking licenses, contractors, addresses and funnel conversions.

Google+ Hangouts are our secret productivity weapon. We work with 15 freelancers and consultants, including 10 in India, one in the UK and the rest across the US. Hangouts make it feel like they’re right here in the office with us. Our team hosts five to 10 Hangouts each day - they’ve become an integral part of our day-to-day routine.

Moving fast and staying nimble is essential to CustomMade’s success, and Google Apps keeps us on our toes and forging ahead. Instead of spending time worrying about IT problems or outdated Excel worksheets, we focus on connecting Makers like Marv Beloff with bow tie enthusiasts and helping bring dreams of custom wood tables to life.

SulAmérica Seguros connects employees, brokers, and customers with Google Enterprise

Posted by Cristiano Barbieri, CIO of SulAmérica Seguros

Editor's note: Our guest blogger today is Cristiano Barbieri, CIO of SulAmérica Seguros. Founded in 1895, SulAmérica is the largest independent insurance company in Brazil with more than 5,000 employees and over 30,000 brokers throughout the country. See what other organizations that have gone Google have to say.

We've been in the insurance industry for more than 100 years and have continued to grow because we value high quality customer service, creating opportunities for our employees and preserving our company traditions. In today's fast-paced world, we realize that in order to continue to focus on our mission, and better serve our 6.7 million customers across Brazil, agility and innovation are key. With that in mind, we have decided to implement three of the solutions that Google Enterprise provides.

Google Apps for Business was one of our biggest steps towards technology innovation. Before, I had three people dedicated solely to managing our email on LotusNotes, which required constant maintenance because of limited capacity. Google Apps offers over 100x more storage capacity, 3x better service level availability, and is the only solution in the market that is entirely cloud-based. Since adopting Google Apps with the help of Google Apps reseller IpNet, we smoothly moved 7,000 accounts in less than 6 months and reduced our infrastructure by over 60 percent. Our goal? To have no hardware, saving more than $3 million in technical and operating costs.



The most noticeable shift that I encounter every day is how Google Apps makes collaboration easy company-wide. For example, we use Google Sites to manage mergers and acquisitions to ensure there is a historical record of the project, all of the documents are in one place, and the different teams that need help with the project (finance, legal, marketing, etc.) can all be on the same page. The end goal: no matter the division, team or location, our employees can access and edit the records in real-time.

Communication has also improved tenfold because of universal access to features like a more collaborative inbox on Gmail, Google Talk and Google+ Hangouts. Specifically, we expanded our face-to-face communication while saving money and travel time. We used to only have access to video-conference equipment in 10 conference rooms, but now our employees can chat at all times of the day with Hangouts. They can work together from anywhere: from their phones, tablets and laptops, at their desks or on the go. Mobility is key and also allows our employees to have direct contact with customers without traveling thousands of miles.

Watching the successful rollout and adoption of Google Apps motivated us to use more of Google's Enterprise products. Within a few months, we also adopted Google App Engine and integrated Google Maps. Using these tools, we built a medical reference network that uses the power of Google search so our customers can look for a doctor, hospital or laboratory. The result provides a list with names, specialities and addresses, and the accompanying map provides geolocalized results. We couldn’t do this before because it was slow, complicated and costly. With Google App Engine we were able to build this directory on the web just as easily as we did for mobile, so our customers can access the network anytime, anywhere through an intuitive, familiar interface. Now, we receive more than 500,000 searches per month, which is direct contact with our customers that we didn’t have before. We're impressed by the momentum and scalability.

By implementing Google Enterprise solutions that save time, money and are extremely scalable, we can offer easy-to-use, innovative solutions to improve our core business. Our employees work better together and we provide new avenues for contact directly with our customers. At SulAmérica, we aren’t focused solely on selling insurance. We believe that by going Google we are able to focus on what's most important: making our customers' and employees’ lives easier and safer.

Round-up: Google I/O news for business, government and education customers

Posted by Amit Singh, President, Google Enterprise

Yesterday, we kicked off the 6th annual Google I/O developer conference, with over 6,000 people attending live in San Francisco and millions more around the world tuning in to the livestream. The conference this year focused on a growing trend that affects our lives at home, at work and at school: the move towards a multi-screen world. In this world, tablets and mobile phones are quickly becoming as commonplace—and as useful—as desktop and laptop computers.

As you shift between devices, your experience should be seamless. And the same tools you use in your personal life should be available in the workplace, so you can work the way you live. To that end, here are some highlights from this week that are particularly relevant to our business, government and education customers—including tools for developers, features to simplify your life, and new ways to connect and collaborate with others.

Tools for developers:

• Google Cloud Platform: We announced that Google Compute Engine—which provides a fast, consistently high-performance environment for running virtual machines—is now available to anyone by visiting cloud.google.com. We also introduced Google Cloud Datastore, added the PHP runtime to Google App Engine, and added sub-hour billing charges so you don’t pay for compute minutes that you don’t use. 
• Admin SDK: The new Admin SDK lets developers build customized administrative tools for organizations that use Google Apps. The SDK consolidates many of the existing domain APIs into a new uniform structure and introduces new functionality with the Directory API and Reports API. 
• Google+ API for businesses: The new Google+ API for businesses is now available as a pilot for developers who want to build apps that handle tasks like auto-provisioning Circles and reading or writing posts.

Simplify your life:

• Gmail: New quick action buttons in Gmail are designed to help you get things done faster and take action on an email without ever having to open it -- like opening a Google document that’s been shared with you or responding to a calendar invitation. And we’re beginning to roll out a new integration between Google Wallet and Gmail, so you can quickly and securely send money to friends and colleagues directly within Gmail—even if they don’t have a Gmail address. 
• Unified storage: Google Apps customers will now have 30 GB of unified storage to use between Drive, Gmail, and Google+ photos. Just as before, files created in Docs, Sheets and Slides don't count against your storage quota. As a result of this change, Gmail inboxes for Google Apps customers are no longer limited to 25 GB -- any additional storage you purchase can be shared and used by Gmail. 
• Nexus tablets and Google Play for Education: There are now 25 million students, faculty and staff around the world using Google Apps for Education. Later this year, Google will expand its education offering beyond Chromebooks and Apps to include Nexus tablets and Google Play for Education. Schools will be able to efficiently manage tablets and discover, purchase and distribute content and applications with ease. Schools who want to receive information about the program when it launches later this year should complete the interest form available at google.com/edu/android.

Connect and collaborate with others:

• Google+: The new look and feel for Google+ brings a modern design to the stream and makes it easier than ever for you to connect with colleagues and quickly learn more about topics or posts that interest you. The new Google+ also looks and feels the same across all your devices.
• Hangouts: Apps customers now have the option to replace chat in Gmail and Talk on Android with a new version of Hangouts that combines text, photos and live video calls across desktops, laptops, as well as Android and iOS phones and tablets. The new Hangouts is designed to help bring all of your real-life conversations online, across any device or platform. Just as before, Apps customers can invite up to 15 colleagues to a video call.

Hangouts brings video calls and messaging across all you devices

Work doesn’t always need to feel like work. Technology should make your life easier, so you can get work done more efficiently and focus on what really matters: building your business, teaching your students, or serving your constituents.

Google I/O continues through the end of tomorrow. Tune in to live sessions at google.com/io.

New SAP web apps are optimized for Chrome

Posted by Rajen Sheth, Director of Product Management, Chrome for Business and Education

Just as Google Docs has changed the way we create documents, other business web apps are also changing the way we work -- by offering access to tools, people, and data from anywhere, on any device. In fact, today’s information workers use an average of 9.6 web applications to do their jobs.

But business users are discerning about their apps. And enterprise solution providers like SAP are meeting users’ demand for intuitive design and cross-device accessibility by developing web apps on the latest HTML5 web technologies. At the Sapphire conference this week, SAP launched SAP Fiori: a new suite of productivity web apps built for the modern web.

SAP Fiori apps are optimized for Chrome. Now, the tens of millions of SAP customers who perform common tasks to manage customer relationships, human resources or finance, can get the best user experience with Chrome. Sam Yen, SAP’s global head of design and user experience, explains, “SAP Fiori can be used on mobile devices and desktops using browsers that support HTML5. As a secure and cross-platform modern browser that’s always up to date with the latest web technologies, Chrome allows SAP Fiori apps to shine on any device.”

The web has become a universal platform for powerful business applications, from enterprise solutions like SAP to a company’s internal apps. Chrome provides the security, speed and control that enable IT to deploy and manage these apps for employees. To learn more, visit Chrome for Business.

Ushering in the next generation of computing at Google I/O

Posted by Urs Holzle, Senior Vice President

(Cross-posted on the Google Cloud Platform Blog and Google Developers Blog)

Watch the live stream of the Cloud track kickoff now

Over the last fourteen years we have been developing some of the best infrastructure in the world to power Google’s global-scale services. With Google Cloud Platform, our goal is to open that infrastructure and make it available to any business or developer anywhere. Today, we are introducing improvements to the platform and making Google Compute Engine available for anyone to use.

Google Compute Engine - now available for everyone

Google Compute Engine provides a fast, consistently high-performance environment for running virtual machines. Later today, you’ll be able to go online to cloud.google.com and start using Compute Engine.

In addition, we’re introducing new Compute Engine features:

• Sub-hour billing charges for instances in one-minute increments with a ten-minute minimum, so you don’t pay for compute minutes that you don’t use 
• Shared-core instances provide smaller instance shapes for low-intensity workloads 
• Advanced Routing features help you create gateways and VPN servers that enable you to build applications spanning your local network and Google’s cloud 
• Large persistent disks support up to 10 terabytes per volume, which translates to 10X the industry standard

We’ve also completed ISO 27001:2005 international security certification for Compute Engine, Google App Engine, and Google Cloud Storage.

Google App Engine adds the PHP runtime

App Engine 1.8.0 is now available and includes a Limited Preview of the PHP runtime - your top requested feature. We’re bringing one of the most popular web programming languages to App Engine so that you can run open source apps like Wordpress. It also offers deep integration with other parts of Cloud Platform including Google Cloud SQL and Cloud Storage.

We’ve also heard that we need to make building modularized applications on App Engine easier. We are introducing the ability to partition apps into components with separate scaling, deployments, versioning and performance settings.

Introducing Google Cloud Datastore

Google Cloud Datastore is a fully managed and schemaless solution for storing non-relational data. Based on the popular App Engine High Replication Datastore, Cloud Datastore is a standalone service that features automatic scalability and high availability while still providing powerful capabilities such as ACID transactions, SQL-like queries, indexes and more.

Over the last year we have continued our focus on feature enhancement and developer experience across App Engine, Compute Engine, Google BigQuery, Cloud Storage and Cloud SQL. We also introduced Google Cloud Endpoints and Google Cloud Console.

With these improvements, we have seen increased usage with over 3 million applications and over 300,000 unique developers using Cloud Platform in a given month. Our developers inspire us everyday, and we can’t wait to see what you build next.

Google Maps locates Allianz Global Assistance

Posted by Dean Peck, Senior Business Solutions Analyst and Project Manager, Allianz Global Assistance

Editor's note: Today’s guest blogger is Dean Peck, Senior Business Solutions Analyst and Project Manager, for Allianz Global Assistance in Australia and New Zealand. See what other organizations that have gone Google have to say.

At Allianz Global Assistance, we have a simple and often rewarding task: we’re here to help people, anytime, anywhere. With over one million members in Australia and New Zealand, every year we help roughly 120,000 people stranded during car breakdowns and connect those in need with a complex network of service providers — from locksmiths to emergency medical personnel.

To make this happen, we rely on minute-to-minute mapping data to pinpoint our customers’ location and then find, dispatch and track service providers. We have thousands of service providers, and we store the information about them in our incident call centre system called ‘MIDAS’. Until recently, our mapping software was also embedded within MIDAS but it lacked some vital functionality.

We set out to look for a contemporary, cost-effective alternative that would integrate with MIDAS. After considering a range of options, we chose the Google Maps API because of its familiarity, reliability, accuracy, ongoing innovation and relationships with other data providers.


We use the Google Maps API to pinpoint the whereabouts of customer and service provider vehicles when they share their location with us. The Google Maps API is also used to overlay the incident address from MIDAS. Using different layer shadings, service assistants can quickly see which providers offer the needed services within the right coverage area. They can accurately calculate travel time and distance to the incident and overlay traffic information to warn service providers en route if they are about to encounter a slowdown.

The integration of Street View with Google Maps helps us deliver better customer service too. When our assistants are on the phone with stranded customers, they’re able to see exactly where the client is located and provide them with reassuring feedback.

Google Maps API is making a positive difference to agents, the business overall, and most importantly to customer satisfaction. The fluid, simple functionality, familiarity, visual nature, easy pan and zoom, and accuracy of Google Maps allows our agents to serve customers better. And these improvements have made us all realise that we can genuinely make a difference in our customers lives.